Job Brief
The Document Clerk plays a crucial role in maintaining organized and efficient filing systems within an organization. This position involves accurately filing correspondence, invoices, receipts, and various records in accordance with established alphabetical or numerical classification systems. The ideal candidate will possess strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks effectively. A background in clerical work or administrative support is preferred, along with proficiency in document management software and filing systems.
Responsibilities
- Organize and file documents, including correspondence, invoices, and receipts, following established filing systems.
- Retrieve and remove materials from files upon request, ensuring prompt access to essential documents.
- Maintain an accurate and up-to-date filing system to ensure efficient document retrieval and storage.
- Ensure compliance with data protection and confidentiality regulations in handling sensitive documents.
- Assist in the preparation and processing of documents for archiving or disposal in accordance with company policies.
- Collaborate with team members to enhance document management processes and improve workflow efficiency.
- Perform regular audits of files to verify accuracy and completeness of information.
- Provide administrative support as needed, including data entry and document preparation tasks.
Requirements
- High school diploma or equivalent; additional certification in office administration is a plus.
- Proven experience as a Document Clerk or in a similar clerical role.
- Strong knowledge of filing systems and document management practices.
- Proficiency in using document management software and Microsoft Office Suite.
- Excellent organizational skills and attention to detail.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Strong communication skills, both verbal and written.
- Familiarity with data protection regulations and confidentiality standards.
Similar Job Titles
- File Clerk
- Records Clerk
- Document Control Clerk
- Administrative Clerk
- Filing Specialist
- Office Clerk
- Document Administrator
- Records Management Clerk
