Job Brief
The Real Estate Administrative Assistant plays a crucial role in supporting real estate professionals by managing daily administrative tasks. This position requires exceptional organizational skills and proficiency in office software to facilitate scheduling, correspondence, and file management. Ideal candidates will possess a strong attention to detail and effective communication skills, with at least 1-2 years of experience in an administrative role, preferably within the real estate industry.
Responsibilities
- Draft and prepare correspondence, reports, and presentations for real estate transactions.
- Schedule and coordinate appointments, meetings, and property showings for real estate agents.
- Organize and maintain both paper and electronic filing systems to ensure efficient document retrieval.
- Provide timely and accurate information to clients and callers, enhancing customer service experience.
- Assist in the preparation and processing of real estate documentation and contracts.
- Manage office supplies and inventory, ensuring all necessary materials are available for daily operations.
- Support marketing efforts, including managing listings, social media updates, and promotional materials.
- Conduct market research and assist in data entry for property listings and client databases.
Requirements
- High school diploma or equivalent; associate’s or bachelor’s degree in business administration or related field preferred.
- Minimum of 1-2 years of experience in an administrative support role, preferably in real estate.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and real estate software (e.g., MLS, CRM systems).
- Strong organizational and multitasking abilities, with a keen attention to detail.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Familiarity with real estate terminology and processes is highly desirable.
- Valid driver’s license and reliable transportation for travel to various sites may be required.
Similar Job Titles
- Real Estate Office Assistant
- Real Estate Secretary
- Real Estate Coordinator
- Property Management Assistant
- Real Estate Operations Assistant
- Administrative Coordinator for Real Estate
- Real Estate Transaction Coordinator
- Real Estate Executive Assistant
