Job Brief
As a Personal Secretary, you will play a vital role in supporting executives and teams through efficient administrative functions. This position requires strong organizational skills, attention to detail, and the ability to multitask effectively. You will be responsible for managing schedules, drafting correspondence, and maintaining both paper and electronic filing systems. The ideal candidate will possess excellent communication skills and demonstrate proficiency in office software applications, making them an essential part of the operational workflow.
Responsibilities
- Draft and proofread correspondence, reports, and other documents to ensure clarity and professionalism.
- Manage calendars and schedule appointments, coordinating with internal and external stakeholders.
- Organize and maintain both physical and digital filing systems for easy retrieval of information.
- Act as a point of contact for callers and visitors, providing accurate information and maintaining a professional demeanor.
- Support meeting preparation by arranging logistics and distributing materials as needed.
- Track deadlines and follow up on action items to ensure timely completion of tasks.
- Assist in the preparation of presentations and reports by compiling relevant data and information.
- Perform general office duties such as ordering supplies, managing mail, and maintaining office equipment.
Requirements
- Proven experience as a secretary or in a similar administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Familiarity with office management procedures and basic accounting principles.
- High school diploma required; additional certification or relevant degree is a plus.
Similar Job Titles
- Administrative Assistant
- Executive Assistant
- Office Secretary
- Office Coordinator
- Personal Assistant
- Clerical Assistant
- Support Specialist
- Project Secretary
