Job Brief
The Index Clerk plays a critical role in maintaining organized records and efficient filing systems within an office environment. This position involves accurately filing correspondence, cards, invoices, receipts, and various records in a systematic manner, either alphabetically or numerically. The ideal candidate will have prior experience in clerical duties, excellent attention to detail, and strong organizational skills to ensure the easy retrieval of documents when requested.
Responsibilities
- File correspondence, invoices, receipts, and other records systematically in accordance with established filing systems.
- Locate and retrieve materials from files upon request, ensuring timely access to necessary documentation.
- Maintain the integrity and accuracy of the filing system by regularly updating records and removing outdated materials.
- Assist in the organization of physical and electronic documents to enhance office efficiency.
- Ensure confidentiality and security of sensitive information within the filing system.
- Collaborate with other team members to improve filing processes and address any discrepancies in records.
- Perform data entry tasks to update and maintain electronic filing systems as needed.
Requirements
- High school diploma or equivalent; additional certification in office administration or records management is a plus.
- Proven experience as an Index Clerk or in a similar clerical role within an office environment.
- Strong organizational and time-management skills with an attention to detail.
- Proficient in using office software, including word processing and spreadsheet applications.
- Familiarity with filing systems and record keeping best practices.
- Ability to handle sensitive information with confidentiality and professionalism.
- Excellent communication skills, both verbal and written.
Similar Job Titles
- Records Clerk
- File Clerk
- Document Control Clerk
- Data Entry Clerk
- Office Clerk
- Administrative Assistant
- Information Clerk
- Clerical Assistant
