This email template is designed for HR professionals and recruiters who want to leverage mutual connections to reach out to potential candidates. By utilizing a shared connection, you can create a warmer introduction, increasing the likelihood of a positive response. This approach is especially effective in attracting high-quality candidates to fill open positions within your organization.
Template Email
Email subject line: Introduction from [NAME OF MUTUAL CONNECTION]
Hi [PROSPECT NAME],
I hope this message finds you well! My name is [YOUR NAME], and I’m reaching out because [MUTUAL CONNECTION NAME] spoke highly of you and suggested that I connect.
I understand you are currently seeking a [JOB TITLE] for your team at [PROSPECT’S COMPANY NAME]. At [YOUR COMPANY NAME], located in [LOCATION], we specialize in [ADD SPECIALTY]. We are committed to connecting talented professionals with organizations that align with their skills and aspirations.
Recently, I’ve encountered several qualified candidates who might be a great fit for your open position. If you’re open to it, I’d love to collaborate and help you find the right person for the job. I can have a selection of 3-4 vetted candidates ready for you within the next week.
Would you be available for a brief call in the next few days to discuss this opportunity? I look forward to the possibility of working together!
Sincerely,
[YOUR NAME]
[YOUR JOB TITLE]
[YOUR COMPANY NAME]
[YOUR PHONE NUMBER]
[YOUR EMAIL ADDRESS]
Why does it matter?
Utilizing mutual connections in your outreach can significantly enhance your networking efforts. This method not only establishes trust but also promotes a sense of familiarity, making the recipient more receptive to your message. By tapping into your network, you can expand your reach and gain access to a broader pool of high-quality candidates, which is essential for filling critical roles in your organization.
When to send?
Send this email shortly after you identify a potential candidate through your mutual connection. Timing is key; the sooner you reach out, the fresher the connection will be in the candidate’s mind. Aim to send your email within a few days of your conversation with the mutual connection to maintain momentum and interest.
What to include?
- The name of the mutual connection
- The prospect’s name
- The job title of the open position
- Your name and job title
- Your company name and brief description
- Your company’s location
- Your company’s specialty or area of expertise
Best Practices
- Personalize your message: Tailor the email to the prospect by mentioning specific details about their company or role.
- Be concise: Keep your email brief and to the point to respect the recipient’s time.
- Follow up: If you don’t hear back within a week, consider sending a polite follow-up email to keep the conversation alive.
- Be clear about your intent: Make sure the recipient understands why you are reaching out and how you can help them.
Common Mistakes to Avoid
- Being too formal: Keep your tone conversational and friendly to foster a connection.
- Neglecting details: Always double-check names, titles, and company details to avoid embarrassing mistakes.
- Failing to establish a connection: Clearly explain how you know the mutual connection to create context for your outreach.
- Overly salesy language: Focus on providing value rather than pushing for a sale or commitment right away.
