An informal job offer email serves as a preliminary communication to a candidate indicating that they have been selected for a position, pending final negotiations and agreement on terms. This approach is particularly useful to gauge the candidate’s interest and to clarify any details before a formal contract is drafted. By sending this email, you can expedite the hiring process and secure top talent who may be considering multiple opportunities.
Template Email
Email subject line: Exciting Job Offer – [Candidate Name] – [Position Title] at [Company Name]
Hi [Candidate First Name],
We are thrilled to let you know that after careful consideration, we would like to extend an informal job offer for the position of [Position Title] at [Company Name]. Your skills and experience are impressive, and we believe you would be a great addition to our team.
Here are the details of our offer:
- A competitive annual salary of [Insert Salary], paid monthly at [Insert Monthly Salary].
- [Employee Benefit 1, e.g., Comprehensive Health Insurance Package].
- [Employee Benefit 2, e.g., Retirement Savings Plan with Company Match].
- [Employee Benefit 3, e.g., Annual Performance Bonuses].
This offer is valid until [Valid Offer Deadline]. Please let us know if you’d like to accept this offer, and feel free to reach out with any questions or clarifications you may have. Upon your acceptance, your anticipated start date will be [Starting Date].
We are excited about the possibility of you joining [Company Name]. Looking forward to your response!
Best regards,
[Your Name]
[Your Job Title]
[Company Name]
Signatures:
________________________________________________________
Company Representative (Signature)
________________________________________________________
Company Representative (Full Written Name)
________________________________________________________
Date:
________________________________________________________
Applicant (Signature)
________________________________________________________
Applicant (Full Written Name)
________________________________________________________
Date:
Why does it matter?
Sending an informal job offer can significantly impact your recruiting process. It allows you to communicate your enthusiasm for the candidate while also opening the door for any final discussions regarding compensation, benefits, or role expectations. This step is crucial in securing a candidate who is evaluating multiple job offers and helps to build a positive candidate experience from the outset.
When to send?
It’s best to send the informal job offer as soon as you have reached a consensus within your team that the candidate is the right fit. Acting promptly can demonstrate your interest and commitment to the candidate, which may influence their decision-making process positively. The sooner you reach out, the more likely you are to engage them effectively before they commit to another opportunity.
What to include?
- Proposed salary offer and payment structure.
- Details on employee benefits (healthcare, retirement plans, etc.).
- Additional perks or privileges associated with the role.
- Clear next steps, including how and when to respond to the offer.
Best Practices
- Be clear and concise in your communication to avoid confusion.
- Use a friendly and approachable tone to foster a positive relationship.
- Encourage open dialogue; welcome the candidate to ask questions or express concerns.
- Set clear deadlines to create a sense of urgency without pressure.
Common Mistakes to Avoid
- Failing to clearly state the validity period of the offer.
- Overlooking important details like benefits or salary structures.
- Using overly formal language that may alienate the candidate.
- Not providing an opportunity for the candidate to negotiate terms or ask questions.
