Job Brief
The Records Supervisor plays a critical role in overseeing and coordinating the activities of clerical and administrative support staff within the records management department. This position requires strong leadership skills and a comprehensive understanding of records management practices. The ideal candidate will have a proven track record in managing records systems, ensuring compliance with regulations, and optimizing operational efficiency. Key skills include attention to detail, organizational ability, and effective communication.
Responsibilities
- Supervise and train clerical and administrative staff in records management processes and procedures.
- Oversee the organization, maintenance, and retrieval of physical and digital records.
- Implement and enforce policies and procedures to ensure compliance with relevant regulations.
- Monitor and improve operational workflows to enhance records management efficiency.
- Conduct regular audits of records to ensure accuracy and completeness.
- Coordinate with other departments to facilitate the sharing and protection of information.
- Prepare reports and presentations on records management metrics for upper management.
- Assist in the development of training programs for staff on records management best practices.
Requirements
- Bachelor’s degree in Business Administration, Information Management, or a related field.
- Minimum of 3 years of experience in records management or a supervisory role.
- Proficiency in records management software and electronic document management systems.
- Strong knowledge of regulatory requirements related to records retention and privacy.
- Excellent organizational, analytical, and problem-solving skills.
- Effective verbal and written communication skills.
- Ability to work collaboratively in a team-oriented environment.
- Certifications in Records Management (e.g., CRM, RIM) are a plus.
Similar Job Titles
- Records Manager
- Document Control Supervisor
- Information Management Supervisor
- Records Administration Supervisor
- Data Management Supervisor
- Records Management Coordinator
- Records Operations Supervisor
- Administrative Records Supervisor
