Job Brief
We are seeking a detail-oriented Records Clerk to manage and maintain our organization’s filing systems. The ideal candidate will possess strong organizational skills and have experience in accurately filing correspondence, invoices, receipts, and other records. The Records Clerk will play a crucial role in ensuring that documents are readily accessible and properly archived, while also assisting in the retrieval of files upon request.
Responsibilities
- File and organize correspondence, invoices, receipts, and records in alphabetical or numerical order according to established filing systems.
- Locate and retrieve documents upon request, ensuring efficient access to information.
- Maintain the integrity of records by ensuring timely updates and accurate data entry.
- Implement and adhere to filing protocols and procedures to enhance document management efficiency.
- Assist in the development and maintenance of electronic filing systems.
- Perform regular audits of files and records to ensure compliance with organizational policies.
- Support team members with administrative tasks related to record management.
- Respond to inquiries regarding records and filing processes in a professional manner.
Requirements
- High school diploma or equivalent; additional education in records management or a related field is a plus.
- Proven experience as a Records Clerk or in a similar administrative role.
- Strong organizational skills with attention to detail and accuracy.
- Proficiency in using filing systems and office software, including MS Office Suite.
- Knowledge of record-keeping regulations and best practices.
- Excellent communication skills, both written and verbal.
- Ability to work independently and manage multiple tasks efficiently.
- Experience with electronic document management systems is advantageous.
Similar Job Titles
- Records Administrator
- Document Control Clerk
- File Clerk
- Data Entry Clerk
- Records Management Specialist
- Administrative Assistant
- Document Management Technician
- Information Clerk
