Job Brief
The Personnel Clerk is responsible for maintaining accurate personnel records and managing employee data for an organization. This role requires a detail-oriented individual with strong organizational skills and proficiency in data management. Key responsibilities include recording essential employee information, preparing reports, and facilitating the retrieval of personnel files as needed. Ideal candidates will possess excellent communication skills and a solid understanding of HR practices.
Responsibilities
- Compile and maintain comprehensive personnel records for all employees.
- Record and update employee data, including addresses, earnings, absences, and performance metrics.
- Prepare and generate reports for employment records and management review.
- File and organize employment records to ensure easy access and compliance with regulations.
- Assist in the retrieval of employee files and provide information to authorized personnel as requested.
- Monitor and document employee attendance, performance, and termination details.
- Ensure confidentiality and security of sensitive employee information.
- Support HR team with various administrative tasks as needed.
Requirements
- High school diploma or equivalent; associate’s or bachelor’s degree in Human Resources or related field preferred.
- Proven experience as a Personnel Clerk or in a similar HR administrative role.
- Familiarity with HR software and databases, as well as Microsoft Office Suite.
- Strong attention to detail and organizational skills.
- Excellent verbal and written communication skills.
- Ability to handle sensitive information with confidentiality.
- Knowledge of labor laws and regulations related to personnel records.
- Strong problem-solving skills and the ability to work independently.
Similar Job Titles
- Human Resources Assistant
- HR Administrative Assistant
- Personnel Administrator
- Employee Records Clerk
- HR Coordinator
- Staff Records Specialist
- HR Data Entry Clerk
- Personnel Records Officer
