Job Brief
The File Keeper plays a crucial role in maintaining an organized record-keeping system by efficiently filing correspondence, cards, invoices, receipts, and other essential documents. This position requires meticulous attention to detail, strong organizational skills, and the ability to manage records in both alphabetical and numerical order. The ideal candidate will have experience in data management and possess excellent communication skills to effectively locate and retrieve documents upon request.
Responsibilities
- Organize and file documents, including correspondence, invoices, and receipts, according to established filing systems.
- Locate and retrieve files as requested by team members or management, ensuring timely access to information.
- Maintain the integrity of the filing system, regularly updating and purging outdated or unnecessary documents.
- Assist in the digitization of physical files, converting paper records into electronic formats for improved accessibility.
- Ensure compliance with data protection regulations by safeguarding sensitive information and managing records securely.
- Collaborate with other departments to streamline filing processes and enhance overall efficiency.
- Prepare reports on filing activity and inventory of records as needed.
Requirements
- High school diploma or equivalent; additional training in records management is preferred.
- Proven experience in a clerical or data management role, with a focus on filing and record-keeping.
- Strong organizational skills and attention to detail to maintain accurate records.
- Proficient in using office software and filing systems, including familiarity with electronic document management systems.
- Excellent verbal and written communication skills to interact effectively with team members.
- Ability to work independently and manage time efficiently to meet deadlines.
- Knowledge of data protection laws and best practices regarding document management.
Similar Job Titles
- Records Clerk
- Document Control Specialist
- Administrative Assistant
- Data Entry Clerk
- File Administrator
- Information Management Specialist
- Clerical Support Specialist
- Office Assistant
