Job Brief
The Administrative Clerk plays a vital role in ensuring efficient office operations by performing a variety of clerical tasks and supporting administrative functions. This entry-level position requires proficiency in office systems and procedures, with responsibilities that may include answering phones, bookkeeping, data entry, and maintaining filing systems. Ideal candidates will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment.
Responsibilities
- Answer and direct phone calls to appropriate personnel, ensuring effective communication.
- Perform data entry and maintain accurate records using various software applications.
- Assist in bookkeeping tasks, including invoicing, expense tracking, and financial reporting.
- Operate office equipment such as printers, copiers, and fax machines efficiently.
- Organize and maintain filing systems, both electronic and physical, for easy retrieval of documents.
- Prepare and distribute internal and external correspondence, ensuring professionalism and clarity.
- Support office staff with administrative tasks as needed, promoting a collaborative work environment.
- Monitor inventory of office supplies and place orders as necessary to maintain stock levels.
Requirements
- High school diploma or equivalent; additional certification in office administration is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Attention to detail and accuracy in data entry and record-keeping.
- Ability to work independently and as part of a team in a dynamic environment.
- Familiarity with basic bookkeeping principles and practices is preferred.
- Prior experience in an administrative role is an advantage but not required.
Similar Job Titles
- Office Clerk
- Administrative Assistant
- Clerical Assistant
- Data Entry Clerk
- Receptionist
- Office Administrator
- Secretary
- Executive Assistant
