This email template is designed to keep candidates informed about the status of their job applications. Regular updates not only show respect towards candidates’ time and effort but also enhance their overall experience with your company. By acknowledging their application, you maintain their interest and keep them engaged in the recruitment process.
Template Email
Email subject line: Update on Your Application for [Job Title] at [Company Name]
Dear [Candidate First Name],
Thank you for applying for the position of [Job Title] at [Company Name] on [Date]. We appreciate the time and effort you put into your application.
We want to inform you that your application is currently under review. Our hiring team is carefully evaluating all submissions, and we expect to begin scheduling interviews starting from [Potential Interview Start Date]. If selected for an interview, we will reach out to you by [Date of Notification].
In the meantime, if you have any questions or require further information regarding your application, please feel free to contact me directly.
Thank you for your patience and interest in joining [Company Name].
Best regards,
[Your Name]
[Your Job Title]
[Company Name]
[Your Contact Information]
Why does it matter?
Keeping candidates updated on their application status is crucial for several reasons. Firstly, it fosters a positive candidate experience, demonstrating that your organization values their time and effort. This communication can also diminish anxiety and uncertainty for candidates, as they feel acknowledged and informed about the process. Furthermore, timely updates can improve your employer brand, making your company more attractive to potential hires in the future.
When to send?
Send this email shortly after the candidate has submitted their application and after your hiring team has expressed interest in their profile. This initial communication is best sent within one week of receiving the application, ensuring candidates do not feel left in the dark about their status. Following this correspondence, you can send additional updates as needed throughout the hiring process.
What to include?
- The specific job title the candidate applied for.
- The date on which the application was submitted.
- The current status of their application (under review, shortlisted, etc.).
- A potential timeline for interviews, if known.
- An invitation for the candidate to reach out with questions or for further information.
Best Practices
- Personalize the email by using the candidate’s first name and mentioning the specific role they applied for, which adds a personal touch.
- Be transparent about the hiring process and timelines; this sets clear expectations for the candidate.
- Maintain a friendly and professional tone throughout the email to foster a positive relationship with the candidate.
- Ensure your contact information is readily available, encouraging candidates to reach out with any questions.
Common Mistakes to Avoid
- Sending generic emails that lack personalization, which can make candidates feel undervalued.
- Failing to update candidates in a timely manner, leading to frustration and potential loss of interest.
- Neglecting to provide a clear status update, leaving candidates confused about their application status.
- Using overly formal language that may create distance rather than build rapport with the candidate.
