This email template is designed to invite new hires to mandatory in-person training sessions. Sending this email is a crucial step in the onboarding process, ensuring that new employees feel welcomed and informed about their upcoming training, which is vital for their success at your company.
Template Email
Email subject line: Welcome Aboard! Mandatory Training Invitation at [Insert Company Name]
Dear [Insert Name],
I hope this message finds you in great spirits. Congratulations on your new role with us! We are thrilled to have you join our team and look forward to supporting you as you embark on this exciting journey.
To set you up for success, we have organized a mandatory training session that will provide you with essential information and resources for your new position. Below are the details:
Date: [Insert Date]
Time: [Insert Time]
Location: [Insert Location]
Your trainer, [Insert Trainer’s Name], is eager to meet you and guide you through this informative session. We will cover a variety of topics, including company policies, team expectations, and interactive activities to help you engage with your new role. Lunch will be provided, but we recommend bringing a notebook and pen for taking notes.
Please confirm your attendance by replying to this email. Should you have any questions or need further information, don’t hesitate to reach out to me at the contact details below.
We can’t wait to see you there and kick off your journey with us!
Sincerely,
[Insert Your Name]
[Insert Your Phone]
[Insert Your Email]
[Insert Your Position]
Why does it matter?
Sending a well-crafted training invitation is essential for creating a positive first impression and establishing an inviting company culture. Ensuring that new hires feel welcomed and informed about their training sets the tone for their entire onboarding experience. It reflects your organization’s commitment to employee development and can significantly impact retention and engagement rates.
When to send?
This email should be sent as soon as you finalize the screening and interview process, the candidate has accepted the role, and you have agreed upon a start date. This timing ensures that new hires have ample notice to prepare for the training and feel valued from the very beginning.
What to include?
- The new hire’s name
- Specific details about the training session
- The date, time, and duration of the training
- The location of the training
- Items the new hire needs to bring (e.g., notebook, pen)
Best Practices
- Personalize the email by addressing the new hire by name and expressing enthusiasm about their joining.
- Provide clear and concise training details to avoid confusion.
- Encourage new hires to ask questions, fostering an open line of communication.
- Send a reminder email a few days before the training date to ensure attendance.
Common Mistakes to Avoid
- Failing to include all necessary details, which can lead to confusion.
- Using overly formal language that may alienate new hires.
- Not allowing enough time for new hires to prepare for the training.
- Overlooking the importance of follow-up reminders.
