This email template is designed for HR professionals to communicate interview assignments to candidates. It serves as a formal request for candidates to complete a task that reflects their abilities and work style. Sending this email after the initial screening phase helps both the company and the candidate assess fit for the role.
Template Email
Email subject line: Interview Assignment Request from [Company Name]
Dear [Candidate First Name],
Thank you for taking the time to interview for the [Role] position with [Manager Name]. We appreciate your interest in joining our team. As part of our interview process, we would like to invite you to complete an assignment that will help us better understand your skills and approach to work.
The assignment is attached to this email. Please review the instructions carefully and feel free to reach out if you have any questions. Remember, this is a standard part of our hiring process, and it is designed to allow you to showcase your capabilities. There are no right or wrong answers; we are interested in your thought process and style of work.
Please submit your completed assignment to me via email by [Date and Time]. If you need any assistance or require adjustments to the deadline, do not hesitate to let me know.
We look forward to your response!
Kind Regards,
[Your Name]
[Your Job Title]
[Company Name]
Why does it matter?
Sending an interview assignment email is crucial because it provides insight into how a candidate approaches tasks relevant to the role. This not only helps the company gauge the candidate’s fit but also allows candidates to demonstrate their skills in a practical context. This two-way benefit enriches the selection process and enhances the overall candidate experience.
When to send?
It is advisable to send this email shortly after the first round of interviews, ideally before scheduling a second or final interview. This timing allows candidates to prepare adequately and demonstrates your ongoing interest in their application.
What to include?
- The specific role the candidate has applied for.
- The name of the manager or supervisor they interviewed with.
- Detailed instructions for the assignment.
- The deadline for submission of the assignment.
- Clear instructions on how to return the assignment.
Best Practices
- Be clear and concise in your instructions to avoid any confusion.
- Ensure that the assignment aligns with the actual tasks the candidate would perform in the role.
- Provide contact information for any questions or concerns to facilitate open communication.
- Keep the tone friendly and encouraging to put the candidate at ease.
Common Mistakes to Avoid
- Neglecting to provide a clear deadline for submission, which can lead to delays.
- Using overly complex language that may confuse the candidate.
- Failing to include a point of contact for inquiries, which can leave candidates feeling unsupported.
- Not personalizing the email, leading to a generic feel that may impact the candidate’s perception of the company.
