This email template is designed for HR professionals and managers who want to reach out to talented individuals after they have delivered a noteworthy speech at a conference. By recognizing their achievement and making a personal connection, you can effectively engage potential candidates who may be a great fit for your organization.
Template Email
Email subject line: Your Speech Was Inspiring!
Hi [PROSPECT NAME],
My name is [YOUR NAME], and I am with [NAME OF COMPANY]. I hope this message finds you well.
I had the pleasure of attending the [NAME OF CONFERENCE] Conference, where you delivered an outstanding presentation. Your insights on [specific topic discussed] were not only enlightening but also resonated with many attendees.
At [NAME OF COMPANY], we specialize in [brief company description, e.g., innovative tech solutions that drive business growth]. Currently, we are looking for a talented [POSITION TITLE] to join our team. Given your impressive background and expertise, I believe you would be a fantastic fit for this role.
I would love the opportunity to discuss this position with you in more detail. Would you be available for a brief call in the next few days?
Looking forward to hearing from you!
Sincerely,
[SENDER NAME]
[YOUR JOB TITLE]
[YOUR CONTACT INFORMATION]
Why does it matter?
Connecting with candidates shortly after they have demonstrated their expertise in public speaking can significantly enhance your recruitment efforts. Recognizing their achievements shows that you value their contributions and are genuinely interested in their skills. This approach not only helps you attract high-quality candidates but also builds a positive employer brand, making your organization more appealing to prospective hires.
When to send?
It’s best to send this email within a few days of the conference. This timing ensures that the candidate remembers their presentation and feels valued for their efforts. A prompt follow-up can also convey your enthusiasm for their work and your interest in bringing them on board.
What to include?
- Prospect’s name to personalize the communication.
- Your name and role to establish credibility.
- Your company name and a brief description of what your organization does.
- The name of the conference where the candidate spoke.
- A few details about the position you are recruiting for.
- A clear call to action inviting them for a conversation.
Best Practices
- Personalize the email by mentioning specific points from their speech that impressed you.
- Keep the tone friendly and respectful to foster a positive connection.
- Be concise and to the point, making it easy for the candidate to read and respond.
- Follow up if you don’t hear back within a week; persistence can pay off.
Common Mistakes to Avoid
- Using a generic email template without personalizing it for the candidate.
- Failing to mention specific details about their speech, which can make your message seem insincere.
- Overloading the email with too much information about the job; keep it brief and inviting.
- Not including a clear call to action, which can lead to confusion about the next steps.
