This email template is designed for healthcare recruiters who wish to follow up with candidates after an initial outreach. It emphasizes the importance of maintaining communication and shows your genuine interest in the candidate, which can significantly enhance your hiring process.
Template Email
Email subject line: Follow-up on Your Application for [Position Title] at [Company Name]
Dear [Candidate’s Name],
I hope this message finds you well! I wanted to follow up on my previous email sent on [Date of Last Contact] regarding the open position of [Position Title] at [Company Name]. I wanted to check in to see if you had a chance to review the details we discussed.
If you are still considering new opportunities, I would love to chat further about how this role aligns with your career goals. At [Company Name], we pride ourselves on our [mention specific benefits or values, e.g., supportive work environment, professional development opportunities, competitive bonuses], and I believe you could be a great fit for our team.
Could we schedule a brief 30-minute call to discuss this further? I have availability throughout the week, especially in the afternoons, and would be happy to coordinate a time that works best for you.
I look forward to hearing from you!
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
[Your Position at Company]
Why does it matter?
Following up with candidates is crucial in the healthcare recruitment process. It not only demonstrates your commitment to finding the right fit for your organization but also reflects positively on your company’s culture. Engaging with candidates in a timely manner can lead to better candidate experiences, increased interest in the role, and ultimately, a higher likelihood of securing top talent.
When to send?
This email should be sent after you have made initial contact with a candidate regarding an open position and when you need to reignite their interest or gather more information regarding their decision-making process. This is particularly important when you have an urgent hiring need or when the candidate has expressed interest but has not yet responded.
What to include?
- The candidate’s name for personalization.
- Details about the open role, including the title and key responsibilities.
- A reference to when you last contacted them to jog their memory.
- A question to encourage a response, such as asking about their availability for a call.
- A brief overview of the company, highlighting benefits and core values.
Best Practices
- Personalize each email by including the candidate’s name and any relevant details that show you remember your previous conversation.
- Keep the tone friendly and approachable, which helps to build rapport.
- Be clear about the purpose of the follow-up and what you hope to achieve from the communication.
- Ensure the email is concise, respecting the candidate’s time while providing enough information to pique their interest.
Common Mistakes to Avoid
- Avoid using generic templates. Personalization is key to making candidates feel valued.
- Don’t forget to proofread for spelling and grammatical errors; professionalism matters.
- Steer clear of overly formal language that can create distance. Aim for a conversational tone.
- Don’t overwhelm the candidate with too much information; keep the email focused on the opportunity at hand.
