This email template is designed for HR professionals who wish to reconnect with previous candidates in their talent pool. It serves as a proactive approach to filling new job openings by leveraging existing relationships. By reaching out to past applicants, you can save time, build trust, and potentially find the right candidate for your current hiring needs.
Template Email
Email subject line: Exciting Job Opportunity at [COMPANY NAME]
Dear [CANDIDATE NAME],
I hope this message finds you well! My name is [YOUR NAME], and I am the [YOUR JOB TITLE] at [COMPANY NAME]. We last connected [APPROXIMATE TIME AGO] when you applied for the [PREVIOUS JOB TITLE] position.
I wanted to reach out to you because we have a new opening for a [CURRENT JOB TITLE] role that I believe aligns well with your skills and experience. Your background in [SPECIFIC SKILLS OR EXPERIENCE] caught my attention, and I think you could be a great fit for our team.
Would you be available for a brief call on [INCLUDE DATE AND TIME] to discuss this opportunity in more detail? If that time isn’t convenient, please feel free to suggest a time that works better for you.
Thank you for considering this opportunity, and I look forward to hearing from you soon!
Best regards,
[YOUR NAME]
[YOUR JOB TITLE]
[COMPANY NAME]
[YOUR CONTACT INFORMATION]
Why does it matter?
Contacting previous candidates is a strategic move for HR professionals. It helps create a robust talent pool and fosters a positive relationship with candidates. By keeping in touch, you establish trust, making candidates more likely to consider future opportunities with your organization. Moreover, this practice can significantly reduce the time spent on sourcing new talent since you’re already familiar with the skills and experience of potential candidates.
When to send?
Send this email after identifying a new job opening and determining that a previous candidate might be a suitable fit. Timing is crucial; aim to reach out promptly after the role is confirmed to maintain the candidate’s interest and engagement.
What to include?
- Your name and job title
- The approximate time since you last connected with the candidate
- The role and company they previously applied to
- The details of the current open position
- The proposed date and time for a follow-up call
Best Practices
- Personalize your email by referencing specific experiences or skills that relate to the new role.
- Keep the tone friendly and professional to encourage a positive response.
- Be clear about the next steps and your availability for a follow-up conversation.
- Follow up if you don’t receive a response within a week to show your continued interest.
Common Mistakes to Avoid
- Sending a generic email without personalizing it for the candidate.
- Failing to provide clear details about the current job opportunity.
- Not being specific about why the candidate is a good fit for the new role.
- Overlooking the importance of following up on your initial outreach.
