This email template is designed for HR professionals who want to connect with a candidate that has been recommended by a mutual connection. Utilizing this email will help you reach out effectively and establish a line of communication with potential talent in your industry.
Template Email
Email subject line: A Warm Introduction from [NAME OF MUTUAL CONNECTION]
Hi [PROSPECT NAME],
I hope this message finds you well! My name is [YOUR NAME], and I am part of the team at [NAME OF COMPANY]. We specialize in [COMPANY DESCRIPTION] and are actively engaged in the [ADD INDUSTRY] sector.
Recently, I had the pleasure of speaking with [NAME OF MUTUAL CONNECTION], who had wonderful things to say about you and your professional journey. Given your impressive background, I wanted to reach out personally.
I’m interested in exploring whether you might be open to discussing your career aspirations and any potential opportunities that could align with your goals at [NAME OF COMPANY]. Would you be available for a brief call in the coming days? I would love to learn more about your experience and discuss how we might collaborate in the future.
Looking forward to hearing from you!
Best regards,
[YOUR NAME] [YOUR JOB TITLE] [NAME OF COMPANY] [YOUR CONTACT INFORMATION]
Why does it matter?
Connecting with recommended candidates is crucial for building a strong talent pool and fostering a network that can support your organization’s growth. Referrals often yield high-quality candidates who are more likely to be a good cultural fit. By reaching out in a warm and personal manner, you bolster your company’s image and increase the likelihood of a positive response.
When to send?
This email should be sent after you have reviewed the candidate’s profile and determined that they may be a suitable fit for an open role within your organization. Timing is key—aim to send this email shortly after receiving the recommendation to ensure the candidate is still considering new opportunities.
What to include?
- Your name and title
- The name of your company
- A brief description of your company and the industry you operate in
- The name of the mutual connection who recommended the candidate
- A clear call to action for scheduling a conversation
Best Practices
- Personalize your message by using the candidate’s name and mentioning specific aspects of their work that impressed you.
- Keep the tone friendly and professional to create an inviting atmosphere for the candidate.
- Be clear about the purpose of your outreach and what you hope to discuss during the call.
- Follow up if you don’t hear back within a week, as candidates may be busy and may overlook your initial email.
Common Mistakes to Avoid
- Failing to personalize the email, which can make it feel generic and less engaging.
- Using overly formal language that may create a barrier instead of an invitation to connect.
- Omitting important details about your company or the role, which can leave the candidate unsure about the purpose of the communication.
- Not including a clear call to action, which can result in a lack of response from the candidate.
