This email template is designed for HR professionals and recruiters who want to advocate for a specific candidate from their talent pool to hiring managers or executives. When you identify a standout candidate who aligns with an open position, this email serves as an effective communication tool to highlight their qualifications and generate interest.
Template Email
Email subject line: Exceptional Candidate for Your [JOB TITLE] Opening
Hi [NAME],
I hope this message finds you well! My name is [YOUR NAME] from [NAME OF COMPANY], where we specialize in [SHORT DESCRIPTION OF YOUR COMPANY].
I wanted to reach out regarding your search for a [JOB TITLE]. I recently connected with an impressive candidate, [CANDIDATE NAME], who is highly interested in your company and the opportunity. With [HIS/HER] extensive experience in [ADD FIELD/INDUSTRY], I believe [HE/SHE] would be a great fit for your team.
Having successfully placed similar candidates in various organizations, I would love to discuss [CANDIDATE NAME]’s profile further. Are you available for a quick call in the next few days to explore this opportunity?
Looking forward to hearing from you!
Best regards,
[YOUR NAME]
[YOUR JOB TITLE]
[NAME OF COMPANY]
[YOUR PHONE NUMBER]
[YOUR EMAIL]
Why does it matter?
Effectively selling a candidate to hiring managers is crucial for a successful recruitment process. This email can bridge the gap between recruiters and hiring managers by providing valuable insights about a candidate’s qualifications. It establishes trust and demonstrates your commitment to finding the right fit for the organization. A well-crafted message can lead to quicker decisions and a smoother hiring process.
When to send?
Send this email as soon as you identify a candidate who you believe is a strong match for an open position. Timing is key; the sooner you share the candidate’s profile, the better the chances of securing their interest, especially in competitive job markets.
What to include?
- Title of the open position (JOB TITLE)
- Name of the hiring manager or contact person (NAME)
- Your name and job title (YOUR NAME, YOUR JOB TITLE)
- Your company name (NAME OF COMPANY)
- A brief overview of your company (SHORT DESCRIPTION)
- A compelling summary of the candidate’s qualifications (CANDIDATE NAME, ADD FIELD)
- A call to action for further discussion (availability for a call)
Best Practices
- Personalize the email by including the hiring manager’s name and referencing the specific role.
- Showcase the candidate’s achievements and relevant experience to make a strong case.
- Keep the tone professional yet conversational to foster a connection.
- Follow up if you don’t receive a response within a few days to maintain engagement.
Common Mistakes to Avoid
- Sending a generic email without personalizing it for the recipient or the role.
- Overloading the email with too much information; keep it concise and relevant.
- Neglecting to proofread for typos or grammatical errors that could undermine professionalism.
- Failing to specify next steps, such as proposing a time for a call or meeting.
