This email template is designed for HR professionals to use during the offer negotiation phase of recruitment. After extending a job offer, candidates may respond with a counteroffer. This email serves to acknowledge receipt of their counteroffer and communicate a commitment to finding a mutually beneficial agreement.
Template Email
Email subject line: Offer Negotiation Discussion – [Position Title]
Dear [Candidate Name],
I hope this message finds you in great spirits. I wanted to follow up regarding the counteroffer you submitted after receiving our job offer for the [Position Title].
Thank you for considering our offer and for your interest in joining [Company Name]. Your skills and experience are impressive, and we are eager to explore a compensation package that reflects your value to our team.
We have received your counteroffer and are currently reviewing it. Our goal is to reach an agreement that meets both your expectations and our organizational standards. We appreciate your proactive approach in this negotiation process.
We will be in touch shortly to discuss the next steps and provide an estimated timeline for when we can finalize our decision. Thank you once again for your interest in joining us, and I look forward to our continued discussion.
Best regards,
[Your Name]
[Your Title]
[Company Name]
Why does it matter?
Offer negotiation is a critical component of the hiring process. It allows both the candidate and the employer to arrive at a satisfactory agreement that recognizes the value each party brings to the table. By engaging in this conversation, you foster a sense of respect and collaboration, which can lay the groundwork for a positive working relationship. A successful negotiation can also enhance trust and demonstrate your organization’s commitment to valuing its employees.
When to send?
This email should be sent after the initial job offer has been extended and a candidate has responded with a counteroffer. Timing is crucial; prompt communication can demonstrate your organization’s enthusiasm and respect for the candidate’s interest. Aim to send this email within a few days of receiving the counteroffer to keep the negotiation process moving smoothly.
What to include?
- Acknowledge receipt of the candidate’s counteroffer.
- Express appreciation for their interest in the role and the organization.
- Highlight the candidate’s strengths and potential contributions to the team.
- Outline the next steps in the negotiation process.
- Provide a timeline for when a decision or further discussion will take place.
Best Practices
- Maintain a positive and open tone throughout the email to encourage further dialogue.
- Be specific about the aspects of the counteroffer you are reviewing, if applicable.
- Ensure timely communication to keep the candidate engaged and informed.
- Use clear language to avoid misunderstandings regarding next steps or timelines.
Common Mistakes to Avoid
- Neglecting to acknowledge the candidate’s counteroffer promptly.
- Using overly formal language that may create distance between you and the candidate.
- Failing to specify a timeline for follow-up, which can leave candidates feeling uncertain.
- Not expressing enthusiasm or appreciation, which can negatively impact the candidate’s perception of your organization.
